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Monday, 20 October 2014
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Job Title: Clerk
Company: Seward County Appraisers Office
Address: 515 N. Washington
City: Liberal
State: KS
Zip: 67901
Telephone: 6206263203
Email: awarden@sewardcountyks.org
Job Description:

Job Summary

The Clerk performs technical work of moderate difficulty involving the gathering of pertinent real estate property data in order to estimate equitable and defensible property and land values for ad valorem taxation. The employee in this position is responsible for measuring building structures, drawing sketches to scale, identifying structural features, and recording descriptive data.

 

This is technical work which requires knowledge of the classification and mechanics of appraising all types of real estate and in which the employee exercises sound judgment and utilizes a general knowledge of the functions of the Appraiser Department.  All work conducted must be performed in accordance with the State of Kansas Property Tax Statutes.

 

The Clerk must regularly exercise independent judgment, must often refine existing work methods and develop new techniques, concepts or programs to improve county-wide processes, procedures and services

 

The Clerk may be required to consider new strategies and/or action and may be required to deviate from standard operating procedures. The Clerk’s work entails frequent contact with the general public. This is a position requiring some degree of confidentiality.

 

The roles, responsibilities, job functions, knowledge, skills and abilities set forth herein may be revised from time to time in order to comply with federal and state laws, departmental needs and the changing requirements for this position.

 

Supervision Exercised or Received

The Clerk receives supervision from the County Appraiser and/or Deputy County Appraiser

The Clerk exercises supervision over no staff in the Appraiser’s Department

 

Essential Functions

  1. Administers the business of Seward County using cost efficient, effective and timely procedures and processes
  2. Complies with all Seward County policies and procedures
  3. Exhibits strong public relations when handling taxpayer/general pubic inquiries or when conducting informational meetings, on-site inspections or when gathering confidential information
  4. Identifies and locates propety parcels from subdivision plats, maps and legal descriptions
  5. Measures the perimeter of structures, draws sketches to scale and computes the area on a square foot basis, and calculates the perimeters of structural improvements
  6. Works building permits, measures additions, estimates completion dates, schedules onsite multiple visits for new construction, and gathers new construction cost information
  7. Records descriptive data on the property record card, prepares record for processing, and enters data on computer reviewing information for accuracy and completeness
  8. Maintains knowledge of codes and functions necessary to retrieve information from the computer system, generate PRC for public, a general knowledge of the appraisal appeals process, and general knowledge of other administrative departments
  9. Assists in maintaining and updating the computer programs that do not require assistance from the Technology Department
  10. Answers phone, emails, etc. using business etiquette and takes messages accurately
  11. Maintains regular attendance and punctuality
  12. Performs other duties as may be required by the County Appraiser and/or Deputy County Appraiser

 

Additional Responsibilities

  1. Assists with mass mailing and Receptionist duties
  2. Assists Appraiser in their work activities (i.e finds record cards, filing, creating files)
  3. Post changes in values and related information to correct property rolls
  4. Maintains current knowledge of guidelines that consist of general regulations/practices as stated in statutes, state guidelines, departmental policies and manuals referencing related issues
  5. Maintains a professional image in the community
  6. Maintains a positive work atmosphere by acting and communicating in a manner that is customer focused with the general public, clients, co-workers and management
  7. Interacts with taxpayers,
  8. Performs other related work, as required by County Appraiser and/or Deputy County Appraiser or as needed

 

Knowledge of

  1. County policies and relevant County codes, regulations and/or policies, state and federal laws relating to the duties of a Field Appraiser II
  2. Federal and state legislation and its effect on County operations
  3. Building construction practices and of building and land values and land valuation
  4. Appraisal methods
  5. Laws and regulations pertaining to local tax assessment
  6. Principles and procedures for providing internal and external customer service; this includes assessing the needs of both to meet quality standards for services and to meet evaluation of customer satisfaction
  7. Proper structure and content of the English language including the meaning and spelling of words, rules of composition and correct grammar
Publication Date/Time:
4/9/2014 12:00 AM
Closing Date/Time:
Open Until Filled
Qualifications:
Knowledge of 1. County policies and relevant County codes, regulations and/or policies, state and federal laws relating to the duties of a Field Appraiser II 2. Federal and state legislation and its effect on County operations 3. Building construction practices and of building and land values and land valuation 4. Appraisal methods 5. Laws and regulations pertaining to local tax assessment 6. Principles and procedures for providing internal and external customer service; this includes assessing the needs of both to meet quality standards for services and to meet evaluation of customer satisfaction 7. Proper structure and content of the English language including the meaning and spelling of words, rules of composition and correct grammar Skills in 1. Providing effective leadership 2. Public relations including the ability to speak with confidence in public 3. Meeting and dealing tactfully with others; able to communicate effectively and clearly, both orally and in writing 4. Explaining County policies and procedures 5. Reading and understanding building construction plans and specifications, photographs and blueprints 6. Using computer hardware and software including word processing, spreadsheets, databases, email, etc. 7. Using calculators, copier, fax and other office equipment 8. Draw building sketches, read and interpret maps and plats, measures structures accurately 9. Record data accurately and completely 10. Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office 11. Active listening, speaking and writing 12. Managing tense, highly charged and/or emotional situations 13. Independent problem solving especially in complex problems 14. Emotional Intelligence, e.g. possesses self-awareness, self-regulation, self-motivation, social skills and empathic skills 15. Conflict management/problem solving/team building 16. Strong work ethic 17. Superb ethical behavior Abilities to 1. Carry out duties with a minimum of supervision 2. Set appraised values 3. Assess situations rapidly and make decisions in a timely manner 4. Manage projects and multiple priorities simultaneously 5. Gather documentation from field inspections of real property 6. Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors 7. Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction 8. Ensure compliance with applicable federal, state, and local laws, rules, and regulations 9. Convey excellent oral and written communication 10. Work effectively under stress 11. Maintain confidentiality 12. Communicate effectively using superb oral and written skills 13. Social Perceptiveness – be aware of others’ reactions and understanding why they react as they do 14. Problem Sensitivity - identify when something is wrong or is likely to go wrong 15. Goal Setting – set and achieve goals/articulate a vision or overall objective 16. Relationship Building - establish and maintain cooperative working relationships with governmental agencies and Seward County department heads and employees contacted in the course of work 17. Time Management - manage time, especially during times of stress or when deadlines are involved; ability to complete projects within a required time
Special Requirements:
Education High School Diploma or GED required data collection appraisal training and willingness to attend state approved education classes and appraisal seminars is required.Work Experience Minimum of one (1) year of work experience Computer Skills Experience in using Microsoft Office, e-mail and other relevant modern office equipment Licenses/Certifications Must possess valid Driver’s License or be able to possess within thirty (30) days of hire, without record of suspension or revocation in any state; no felony convictions or disqualifying criminal history.
Miscellaneous:
Work Hours 40 Hour Work Week – Full Time; Monday through Friday, 8:00 a.m. to 5:00 p.m.; hours may vary Evening/Week-Ends As necessary Work Environment General indoor environment; may work outside from time to time and be required to conduct site visits Physical Requirements The work is highly responsible position which requires mental acuity. The Appraisal Clerk will be required to do complicated tasks, sit for an hour or more while entering data, speaking, hearing, standing when filing or when researching records or waiting on the general public, e.g. taxpayers, walking, balancing, stooping, squatting, bending and/or kneeling. Vision must be adequate for data entry, reading microfiche and a variety of documents, forms and letters. Hearing must be adequate for normal conversation and telephone communication. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. May be required to lift or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Special Skills Preferred Note At the discretion of Seward County, a Background Check may be made. Employment is contingent upon satisfactory completion of the Background. Pre-employment and random drug testing are mandatory. Nothing in this Job Description restricts the ability or right of Seward County to assign, reassign or eliminate the duties and responsibilities of this job either orally or in writing. Tasks and responsibilities may be changed at any time due to reasonable accommodations or other reasons deemed appropriate by the County. This Job Description does not constitute an Employment Agreement between the employer and employee and is subject to change, according to the business needs of Seward County.

 

BENEFITS INCLUDE BLUECROSS BLUESHIELD HEALTH AND DENTAL PAID IN FULL FOR EMPLOYEE, PAID TIME OFF, ELEVEN PAID HOLIDAYS, KPERS AND MORE.  QUALIFIED APPLICANTS CAN APPLY ONLINE AT SEWARDCOUNTYKS.ORG OR MAY REQUEST APPLICATION OR SEND RESUME TO APRIL WARDEN, HUMAN RESOURCES DIRECTOR, 515 NORTH WASHINGTON, SUITE 205, LIBERAL, KS 67905. OR EMAIL AWARDEN@SEWARDOUNTYKS.ORG.

SEWARD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYEER.

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