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Seward County – Planning and Zoning Director

January 1, 2019 5:06 pm

Job Details

Company: Seward County

Address: 515 N. Washington

Location: Liberal, KS

Zip: 67901

Phone Number:

Fax Number:

Email: [email protected]

Website:

Job Position: Full Time

Planning & Zoning Director

Job Summary

The Planning & Zoning Director exercises overall responsibility for the effective and timely administration of all business within that office; the Planning & Zoning Director is responsible for the enumerated duties and responsibilities that fall under this Job Description. The Director performs duties as directed by the County Administrator and other duties that may be required from time to time.

The Planning & Zoning Director must regularly exercise independent judgment, must often refine existing work methods and develop new techniques, concepts or programs to improve county-wide processes, procedures and services. From time to time the Planning & Zoning Director will be required to make departmental policy decisions, supervise county related expenditures and submit budget recommendations to the County Administrator.

This is a highly public profile position and as such the Planning & Zoning Director must possess patience and a high commitment to customer satisfaction. The Director must also be adept at problem solving and decision making while under pressure. The Director must deal with the Board of County Commissioners, County Appraiser’s Office, Register of Deeds, GIS Department, Oil & Gas exploration companies, the Kansas Department of Health & Environment, Planning Commission members, City of Liberal employees, contractors, developers, surveyors, and landowners.

The Planning & Zoning Director serves as the Seward County Sanitarian and is appointed to this position by the Seward County Health Department.

The Planning & Zoning Director may be required to consider new strategies and/or action and may be required to deviate from standard operating procedures.

The roles, responsibilities, job functions, knowledge, skills and abilities set forth herein may be revised from time to time in order to comply with federal and state laws, departmental needs and the changing requirements for this position.

Supervision Exercised or Received

The Planning & Zoning Director receives supervision from the County Administrator.

The Planning & Zoning Director exercises supervision over employees in the Planning & Zoning Department.

Essential Functions

  1. Administers the business of Seward County using cost efficient, effective and timely procedures and processes
  2. Complies with all Seward County policies and procedures
  3. Attend meetings of the Board of County Commissioners, as required
  4. Monitors departmental annual budgets for compliance; adjusts, as needed, departmental expenditures and allocations as may be necessary to maintain Planning & Zoning fiscal efficiency
  5. Prepares and submits budget recommendations for Planning & Zoning Department
  6. Monitors the general operations of the Planning & Zoning Department as related to established personnel, purchasing, budgetary and other administrative policies of the Board; provides regular reports to the County Administrator
  7. Prepares and presents, to the County Administrator, matters of public concern which come to the Director’s attention
  8. Presents proposed policies, programs and plans aimed at addressing Seward County needs for review, revision and approval by the Board of Commissioners
  9. Coordinates, with the Human Resources Director, the application process for positions in the Planning & Zoning Department
  10. Enforces County Sanitation code
  11. Enforces Zoning & Subdivision regulations
  12. Issues building permits, issues approvals for lot splits
  13. Issues contractor licenses
  14. Processes conditional use, variances, special exceptions and waiver applications
  15. Presents conditional uses, variances, special exceptions and waiver applications to Planning Commission and Board of County Commissioners
  16. Processes purchase orders
  17. Manages flood plains, enforces Floodplain Development Regulations and assists the public with other floodplain issues
  18. Acts as a backup for building inspections
  19. Conducts research and collects information on operational and administrative issues; analyzes findings, offers solutions and makes recommendations to the County Administrator
  20. Coordinates Planning & Zoning programs and operations with other local governmental units, state and federal governments, the Kansas Association of Counties and other governmental and non-governmental agencies
  21. Makes recommendations to the County Administrator for improving the quality and quantity of public services to be rendered by employees
  22. Recommends specific personnel positions, as may be required to meet the needs and operations of the Planning & Zoning Department
  23. Employs, promotes, disciplines and discharges employees in accordance with Seward County approved personnel policies.
  24. Responds to citizen complaints and/or inquiries, as required
  25. Acts as Secretary at the monthly Planning Commission meetings
  26. Maintains appropriate records, as needed by federal, state and local agencies
  27. Works closely with department employees to set individual goals and objectives
  28. Plans and executes the department’s long and short term Strategic Plan
  29. Assesses achievement of employees’ goals and objectives, on a regular basis
  30. Conducts performance evaluations

Additional Responsibilities

  1. Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response and recovery activities, as assigned
  2. May be required, from time to time, to write grant applications to receive funding from external sources as additional revenue resources for Seward County programs
  3. May be required to appear in court and testify if necessary
  4. Maintains a professional image in the community
  5. Maintains a positive work atmosphere by acting and communicating in a manner that is customer focused with the general public, clients, co-workers and management
  6. Performs other related work, as required by the County Administrator or as needed

Knowledge of

  1. County policies and relevant County codes, regulations and/or policies, state and federal laws relating to the duties of a Planning & Zoning Director
  2. Federal and state legislation and its effect on County operations
  3. Seward County Zoning Regulations
  4. Seward County Subdivision Regulations
  5. Seward County Manufactured Home and Recreational Vehicle Code
  6. Seward County Sanitation Code
  7. Seward County Comprehensive Plan
  8. Seward County Contractor Licensing Code
  9. Current Building, Plumbing, Mechanical and Electrical Codes
  10. Current Property Maintenance Code
  11. County finances, budgeting and purchasing principles and practices
  12. Organization, functions and problems/challenges associated with county governmental operations
  13. Principles and practices or organization management and personnel administration
  14. Principles and procedures for providing internal and external customer service; this includes assessing the needs of both to meet quality standards for services and to meet evaluation of customer satisfaction
  15. Higher level mathematics
  16. Proper structure and content of the English language including the meaning and spelling of words, rules of composition and correct grammar

Skills in

  1. Providing effective leadership
  2. Planning and coordinating diverse activities simultaneously
  3. Public relations including the ability to speak with confidence in public, to make presentations to County Administrator, the Board of County Commissioners, staff and/or community groups
  4. Meeting and dealing tactfully with others; able to communicate effectively and clearly, both orally and in writing
  5. Negotiation, especially in highly stressful situations
  6. Explaining County policies and procedures
  7. Active listening, speaking and writing
  8. Managing tense, highly charged and/or emotional situations
  9. Independent problem solving especially in complex problems associated with complex organizational structures
  10. Decision making where budgets, personnel and long term strategy is involved
  11. Emotional Intelligence, e.g. possesses self-awareness, self-regulation, self-motivation, social skills and empathic skills
  12. Conflict management/problem solving/team building
  13. Strong work ethic
  14. Superb ethical behavior
  15. Reading and interpreting plats of survey, legal descriptions and topographical drawings

Abilities to

  1. Carry out duties with a minimum of supervision
  2. Assess situations rapidly and make decisions in a timely manner
  3. Evaluate County operations and make recommendations to the appropriate parties
  4. Inspect failing septic systems
  5. Explain regulations to the public in a clear manner
  6. Communicate effectively using superb oral and written skills
  7. Social Perceptiveness – be aware of others’ reactions and understanding why they react as they do
  8. Problem Sensitivity – identify when something is wrong or is likely to go wrong
  9. Goal Setting – set and achieve goals/articulate a vision or overall objective
  10. Relationship Building – establish and maintain cooperative working relationships with governmental agencies and Seward County department heads and employees contacted in the course of work
  11. Time Management – manage time, especially during times of stress or when deadlines are involved; ability to complete projects within a required time

Qualifications

High School Diploma required; B.A. Degree preferred. Minimum of five (5) years of experience administering codes and regulations; a thorough knowledge of the budgeting process, personnel management and supervision of multi-faceted departments; must have a thorough knowledge in the principles of organization development, management and supervision; must have a thorough knowledge of the structure, functions, operations, policies and procedures of public sector administration.Experience in using Microsoft Office, including but not limited to PowerPoint and Excel, ORION, iWorQ, AS-400, ArcGIS software, e-mail and other relevant modern office equipment. Must possess valid Driver’s License or be able to possess within thirty (30) days of hire, without record of suspension or revocation in any state; no felony convictions or disqualifying criminal history; it is preferred that the employee in this position be certified as a Floodplain Manager, Zoning Inspector, Residential & Commercial Building Inspector and have certifications in electrical, plumbing, and mechanical areas and as a Plans Reviewer or obtain it within a year of employment.

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